Skip to Content

Scanning Clerk for provincial government ministry client, various Toronto work locations.

Marberg Job Number: 1797.
Job Type: Temporary.
Initial Term: November 28, 2022 to March 10, 2023.

Compensation: $22/hr

Recommended Application Date: Immediately – please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.
Regular Work Hours: 7.25 hours per day not including unpaid 1 hour lunch break, to be worked during regular business hours, Monday to Friday (36.25 work hours per week).
Work Location: 100% onsite. You must be available to be deployed to all of the listed Toronto work locations as requested: Queen & Bay; Yonge & College; Jarvis & Gerrard;  Warden and Eglinton Avenue East; Dufferin & Finch Avenue West; Weston & Finch Avenue West.
Ergonomic Requirements: In addition to regular desk work, this position will require standing for extended periods of time; walking between different areas of each work location; handling paper files; and possible bending, crouching or overhead reaching to retrieve or re-file hard copy files from internal filing systems.
Travel Requirements:  Must be able to commute to all of the above listed GTA work locations upon request; all work locations are TTC accessible.
Onsite Dress Code:  Business Casual Dress; Non-Scented Personal Products Workplace Policy in effect.

Responsibilities Summary:    
To scan and digitize high volume of paper-based legal documentation, which will allow easy access to data and edits to digitized documents.

  • Prepare paper-based documentation for scanning process by removing paper clips and staples, unfolding documents, and sorting them in the correct order. 
  • Scan paper-based documentation and check for quality of scanned images.
  • Sort, index and file documents using required naming conventions, and upload into electronic file storage system.
  • Refile paper documents.
  • Additional clerical, scanning and documents-handling tasks as required.
  • Training provided.

Education:  High school Diploma
Preferred Work Experience:  At least 1+ years of related clerical and documents processing experience, from either a work, volunteer or academic setting. 

Technical and Language Skills Requirements: 

  • Accurate data entry and keyboarding skills (will be tested).
  • Basic computer proficiency to perform clerical and scanning tasks.
  • General familiarity with and comfort operating office equipment, specifically high volume scanners.
  • Proficient English communication skills, both written and verbal, including satisfactory writing skills and professional telephone manners.

Task -Based Qualifications and Additional Attributes:     

  • Punctual, responsible, and reliable. Demonstrated record of professional conduct and strong work ethic.
  • Ability to work to volume and deadline targets in a focused, conscientious manner.
  • Pleasant and courteous: demonstrated commitment to client service and professional representation of the organization.  
  • Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
  • Superior attention to detail, and organized, methodical approach to completion of tasks.
  • Demonstrated ability to work well independently, and collaboratively within a team, and liaise effectively with a wide range of internal stakeholders.

Additional Requirements:    

  • Ability to report to any of the above listed Toronto work locations as requested.  
  • Ability to provide qualified references promptly upon request. These references must be reachable by phone, and be willing to answer detailed questions about your reliability, character and work performance.  
  • Ability to complete a satisfactory Criminal Record and Judicial Matters Check (CRJMC) upon request. Please note that Marberg will reimburse for the cost of this check upon confirmation of our Client’s selection of your Application and submission of approved Expense Receipts.
  • Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
  • Ability to work 100% onsite, abiding by organization health and safety policies.
  • Provision of certification of AODA and OHSA online training course completion prior to assignment start.
  • Provision of certification of full COVID-19 vaccination series prior to assignment start.
  • Additional satisfactory Background Checks, Technical Skills Evaluations, and Employment References as required.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to for the most current information including salary range.

Please note that Marberg Staffing only accepts applications through Indeed.caLinkedIn and

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians.  Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Job ID: 1797

Location: Canada Ontario Toronto

Category: Clerical, Government

Salary: Competitive



Number Of Positions 45

Pay Rate 22

Date Updated 10/27/2022

Status New

Apply For This Job