Records Management Specialist

Records Management Specialist for provincial government agency client, downtown Toronto.

Marberg Job Number:  2059.
Job Type:  Temporary.
Assignment Term:  ASAP to September 18, 2025.
Compensation:  $40 per hour to $58.33 per hour, according to experience.
Regular Work Hours:  FULL TIME HOURS – 7.25 hours per day not including 1 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (36.25 work hours per week).
Work Location: Hybrid – combination of remote-based and onsite at our client’s downtown Toronto office, near TTC station.

Responsibilities Summary:  
Oversee enterprise level Records Management and Information Risk Management Program, ensuring compliance with applicable legislation and risk management policies and best practices.

• Coordinate records management life cycle in accordance with Ontario Archivist-approved Records Retention Schedule.
• Develop database schedules in coordination with Information Technology team.  
• Establish and implement records management procedures and processes in alignment with organization policies and directives, and supporting robust service quality standards and performance measures.
• Monitor and maintain computerized inventory of data assets in accordance with policy directives.
• Monitor and evaluate records management program, identify and report risks to senior management, and adopt risk mitigation strategies.
• Review source documents, directives and legislation related to enterprise level Records Management and Digital Assets.
• Research records management principles and best practices, quantitative and qualitative methodologies and project management techniques, to plan and coordinate records and risk management policy implementation projects.
• Assess impact of policy and program frameworks on stakeholder interests, funding governance, and service delivery.
• Advise management and staff on all aspects and implications of records management program proposals and design, including risk control issues, and alignment with audit directives.
• Representing organization in consultations with inter-jurisdictional stakeholder working groups and committees, and participate in review, evaluation and identification of broader records and associated risk management issues.
• Additional records management and risk management program responsibilities as required. 

Qualifications:  
Education:  Post Secondary Degree in applicable discipline, or equivalent combination of education and work experience.
Preferred Work Experience:  At least 7+ years of progressive experience in enterprise level records and information risk management and policy development.
Preferred Sector Experience: Public sector experience preferred.

Technical and Language Skills Requirements:

• Proficiency in MSOffice (Word, Outlook, Excel, PowerPoint) to research and prepare own materials.
• Sound knowledge of database online file management applications.
• Strong English communication skills, including advanced level business writing skills, and verbal presentation skills suitable to a range of audiences.  

Task -Based Qualifications and Additional Attributes:     

• Demonstrated knowledge of records management enterprise risk management and file management policy and program development principles and methodologies.  
• Demonstrated knowledge of relevant provincial legislation and strategic directions pertaining to Records Management, and related critical issues.
• Demonstrated record of professional conduct and character. Responsible, reliable and works to deadlines. 
• Proven ability to respond to sensitive and confidential matters with tact, discretion, and excellent judgement in the interpretation and application of instructions and organization policy.
• Demonstrated ability to apply project management principles, methodologies and best practices.
• Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:    

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work both remotely and onsite, abiding by organization health and safety policies.
• Ability to declare personal Non-Conflict of Interest in execution of assignment / position responsibilities.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Satisfactory Background Checks and Employment References.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians.  Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.