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Human Resources Assistant for community services agency client, downtown Toronto.

Marberg Job Number: 1725.
Job Type: Temporary.
Initial Term:  September 19, 2022, for approximately 4 months, with possibility of additional extension.
Compensation:  $25 per hour to $30 per hour, according to experience.
Recommended Application Date: Immediately – please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.
Regular Work Hours: 9 am to 5 pm, not including unpaid 1 hour lunch break, Monday to Friday (35 work hours per week).
Work Location: Hybrid: split between remote-work and onsite Client’s downtown Toronto office, on PATH and TTC line.
Ergonomic Requirements: In additional to regular desk work, there will be occasional light lifting, bending and reaching related to retrieving and re-filing documents, and preparing records for archiving.
Onsite Dress Code:  Corporate or Business Casual Dress; Facemask to be worn in designated common areas of client facilities as required; Non-Scented Personal Products Workplace Policy in effect.

Responsibilities Summary: 
To provide HR and administrative support services to HR and Labour Relations team.

  • Assist with onboarding documentation into HR and payroll online systems, including completion of templated forms and checklists.  
  • Provide support to job competitions, including preparing job postings for approval and distribution, maintaining internal Applicant Tracking System, coordinating interviews and reference checks, and documenting overall progress and results of competition for future reference.  
  • Support staff wellness program, including ergonomic assessments, maintenance of office bulletin boards and online portal information, assisting with staff surveys, following up on health and safety action items.
  • Coordinate staff training events and maintain training logs.
  • Provide support to AODA compliance program and Equity, Diversity and Inclusion Committee.
  • Attend HR team meetings and assist with agendas and minute taking.
  • Coordinate distribution of equipment, including mobile devices, ergonomic equipment, etc.
  • Maintain and update hard copy and electronic personnel records and coordinate records management and archiving activities.
  • Additional HR administration responsibilities as required. 

Qualifications:    
Education:  Post-secondary education in human resources, business management or a related field, or completion of a professional development program in human resources administration.
Preferred Work Experience:  At least 1+ years of related work experience in HR and office administration.

Technical and Language Skills Requirements:    

  • Proficiency in MS Outlook, Word and Excel (will be tested). 
  • Familiarity with HRIS systems or databases.  Knowledge of Ceridian Dayforce HCM an asset.
  • Excellent English communication skills, both written and verbal, including strong business writing skills and proficiency with spelling, grammar, proofreading and syntax.

Task -Based Qualifications and Additional Attributes:     

  • Punctual, responsible, and reliable. Demonstrated record of professional character and conduct.
  • Self starter, with the ability to prioritize tasks effectively and work to due dates.
  • Pleasant and courteous: demonstrated commitment to client service and professional representation of the organization. Polished and professional telephone manners.
  • Proficient de-escalation skills.  Ability to surmount internal and external job pressures. 
  • Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
  • Superior attention to detail, and organized, methodical approach to completion of tasks.
  • Demonstrated ability to work well independently and collaboratively within a team, and liaise effectively with a wide range of internal and external stakeholders, including the general public.
  • Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements:    

  • Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
  • Ability to work both remotely and onsite as required, abiding by organization health and safety policies.
  • Comfortable working in an open concept space with public walk-in access.
  • Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
  • Provision of certification of AODA and OHSA online training course completion prior to assignment start.
  • Provision of certification of full COVID-19 vaccination series prior to assignment start, and ability to complete the Ontario Self Assessment tool for COVID-19 related symptoms and risk factors prior to entry into the workplace, in accordance with our client’s COVID safety policy.
  • Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that Marberg Staffing only accepts applications through Indeed.caLinkedIn and marberg.com.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians.  Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Job ID: 1725

Location: Canada Ontario Toronto

Category: Human Resources, Not for Profit

Salary: Competitive

Responsibilities



Qualifications

Number Of Positions 1

Pay Rate 25

Date Updated 09/04/2022

Status New

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