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Facilities and Administrative Clerk, provincial government client, North York.

Marberg Job Number: 1759.
Job Type: Temporary.
Initial Term: ASAP for approximately 3 months.
Compensation: $19.26 per hour to $22.22 per hour.
Recommended Application Date:  Immediately – please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.
Regular Work Hours: 7.25 work hours per day, not including unpaid 1 hour lunch break, to be worked during regular business hours, Monday to Friday (36.25 work hours per week).  Additional paid hours occasionally required related to after-hours meeting room set ups or moves.
Work Location: 100% onsite at North York office, on TTC line.
Ergonomic Requirements:  You must be able to safely lift up to 50lbs on an occasional basis.  Additional ergonomic requirements include periods of prolonged standing or walking between floors, re-arranging chairs and tables, pushing carts or trolleys, bending, crouching, overhead lifting, climbing on ladders or step stools, and other similar ergonomic requirements associated with preparing meeting rooms and workstations, general facilities administration, and records management.
Onsite Dress Code: Business Casual Dress; Non-Scented Personal Products Workplace Policy in effect.

Responsibilities Summary:  
Provide facilities and administrative services, ensuring operational readiness of client worksite.

  • Respond to service requests regarding office equipment, and completing minor maintenance of furniture, door locks etc.
  • Set up board and meeting rooms for meetings and events.
  • Distribute and track assets allocated to staff including keys, furniture, office security passes, etc.
  • Assist with office and workstation moves, including moving or arranging furniture (tables, desks, chairs) as well as boxes or moving bins.
  • Conduct daily inspection of office premises to ensure they are maintained and in good repair.
  • Work with building management and vendors to address issues relating to HVAC, lighting, security, cleaning, and plumbing, etc.
  • Ensure kitchens, copy rooms and general service areas are clean and organized.  Ensure coffee supplies re-stocked, and coffee machines functioning.  Ensure cleaning supplies and hand sanitizer stations re-stocked for boardrooms and common areas. Maintain first aid kits and supplies.  
  • Act as back up to records management, mail room, library and reception staff during absences or peak periods. Retrieve files or archive boxes from offsite storage; update records management database; and prepare archive boxes for going offsite. Collect access cards, and assist visitors, vendors or new employees as needed.
  • Additional facilities administration and back up office administration responsibilities as required. 

Qualifications:    
Education: High school Diploma. Post Secondary education an asset.
Preferred Work Experience:  At least 1+ years of experience in facilities administration within an office setting.

Technical and Language Skills Requirements:    

  • Proficiency in MSOffice including Word, Excel, and Outlook (will be tested).  
  • Accurate data entry skills (will be tested).
  • Familiarity with data entry and database maintenance.
  • Familiarity with SharePoint an asset.
  • Proficient English communication skills, both written and verbal, including satisfactory writing skills.

Task -Based Qualifications and Additional Attributes:     

  • Punctual, responsible, and reliable.  Demonstrated record of professional conduct.  Professional telephone manners.
  • Demonstrated knowledge of administrative and office procedures and systems.  
  • Knowledge of records management procedures and processes.
  • Pleasant and courteous: demonstrated commitment to client service and professional representation of the organization.  
  • Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
  • Superior attention to detail, and organized, methodical approach to completion of tasks.
  • Demonstrated ability to work well independently and cooperatively within a team, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:    

  • Must be able to safely lift up to 50lbs., and move easily around a large workspace spanning multiple floors.
  • Must be able to work overtime or flex hours as required.
  • Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
  • Ability to work 100% onsite, abiding by organization health and safety policies.
  • Provision of certification of AODA and OHSA online training course completion prior to assignment start.
  • Provision of certification of full COVID-19 vaccination series prior to assignment start.
  • Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that Marberg Staffing only accepts applications through Indeed.caLinkedIn and marberg.com.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians.  Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Job ID: 1759

Location: Canada Ontario Toronto

Category: Business Operations, Government

Salary: Competitive

Responsibilities



Qualifications

Number Of Positions 1

Pay Rate 19.26

Date Updated 09/26/2022

Status New

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