Documents Clerk

Documents Clerk for provincial government regulatory Client, downtown Toronto.

Marberg Job Number: 2042.
Job Type: Temporary.
Initial Term: August 14, 2023 to December 1, 2023.
Compensation: $23.05 Per Hour.
Recommended Application Date: Immediately – please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.
Regular Work Hours: FULL TIME WORK HOURS – 7.0 work hours per day, not including unpaid 1 hour lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week).
Work Location: Hybrid – combination of remote and onsite work at Client’s downtown Toronto office, on PATH and near TTC station.

Responsibilities Summary:
To provide a range of clerical and documents processing support services to corporate finance team.

• Open and close applications files.  Respond to filing inquiries from internal and external parties.
• Review submitted documents for compliance with template requirements, following up on inconsistent or missing information and making corrections as appropriate.
• Track financial transactions such as fees, payments, and refunds in Excel and assist with any necessary reconciliations.  Process fees refund requests.
• Receive and enter applications documents into databases and Excel spreadsheets.
• Perform data entry, including downloading and uploading documents to various databases.
• Prepare, edit, blackline, and distribute documents using Word, PowerPoint, and Excel.
• Additional clerical support and documents processing responsibilities as required.

Qualifications:
Education: Post Secondary Degree or Diploma in Business or Office Administration, or applicable combination of work experience and education.
Preferred Work Experience: At least 2+ years of experience in a professional office environment, including experience supporting a professional team.
Preferred Sector Experience: Public Sector experience and/or Financial Sector experience an asset.

Technical and Language Skills Requirements:

• Strong MSOffice skills in Word, Outlook, Excel, and PowerPoint (will be tested).
• Strong typing and data entry skills (will be tested).
• Proficient English communication skills, both written and verbal, including satisfactory business writing skills and professional telephone manners.

Task -Based Qualifications and Additional Attributes:

• Punctual, responsible, and reliable. Demonstrated record of professional conduct.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
• Pleasant and courteous: demonstrated commitment to client service and professional representation of the organization.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability for both online and onsite interviews the week of July 31, 2023.
• Ability to work both remotely and onsite as required, abiding by organization health and safety policies.
• Ability to provide 3 qualified employment references promptly upon request.
• Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities prior to assignment start.
• Ability to complete a satisfactory Provincial Government security check, including a Fingerprint Check, prior to assignment start. Please note that Marberg will reimburse for the cost of the Fingerprint Check upon your acceptance of Assignment Offer and submission of approved Expense Receipts.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Additional satisfactory Background Checks and Technical Skills Evaluations as required.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians.  Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.
#Marberg1