Administrative Coordinator to program operational team, provincial government agency client, downtown Toronto.

Marberg Job Number: 1595.
Job Type:  Temporary.
Initial Term:  May 23, 2022 for an initial 3 to 6 month term, with possibility of additional extension.
Compensation: $25.54 per hour to $28.08 per hour.
Recommended Application Date: Immediately – please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.
Work Hours:  7 work hours per day, not including unpaid 1 hour lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week).
Work Location: Hybrid split: primarily onsite at Client’s downtown Toronto office, on PATH, and near Union and GO Stations, with balance to be worked remotely, according to client business requirements.

Responsibilities Summary: 
Support efficient, effective daily business operations of two high profile, client facing programs through provision of administrative processing, organizational and coordinative, communications, documents production, financial administration, facilities administration and research support services.

  • Program intake, including review of program application materials to ensure compliance with service standards and communicating with program applicants accordingly. 
  • Calendar and priorities management, including scheduling meetings, managing designated email inboxes, flagging, prioritizing and forwarding inquiries and requests, or addressing them directly as appropriate.  
  • Preparing, proofreading, editing, formatting and distributing written reports, presentations, notices and other documentation.
  • Online and onsite meeting preparation, including booking meeting rooms, securing A/V equipment, preparing agendas and other supporting materials and arranging catering.  Handling special events coordination, including coordination of communications materials, suppliers, internal and external event participants and registration lists.
  • Maintaining office facilities and equipment, including arranging for IT support, purchasing supplies, liaising with property management as needed.  
  • Financial administration including expense claim submissions, expense and budget tracking, invoice reconciliation and obtaining approvals for payment.
  • As directed, liaise with program participants, collect key program data, research publications, compile information summaries, and produce reports, charts, and graphs.  Verify research sources and information quality.
  • Additional program and business operations support responsibilities as required. 

Qualifications:    

Education:  3-year college diploma in Business Administration, Accounting, Human Resources, or similar discipline, or equivalent combination of education and work experience.
Preferred Work Experience:  At least 3+ years of progressive, related work experience, supporting a program or business unit.

Technical Skills Requirements:    

  • Advanced proficiency in Microsoft Office including Word, Excel, PowerPoint and Outlook (will be tested).  
  • Strong typing and data entry skills (will be tested).
  • Strong proofreading skills (will be tested).
  • Advanced English communication skills, both written and verbal, including strong business writing skills and excellent spelling, grammar and syntax (may be tested); and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes:     

  • Multiple and diverse skillsets in support of operational and business administration competencies, including: project management; time and schedule management; information and records management; communication, listening and relationship management; and research and presentation skills. 
  • Self starter: punctual, responsible and reliable.   Demonstrated commitment to client service and professional representation of the organization.
  • Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
  • Proficient de-escalation skills.  Ability to surmount internal and external job pressures. 
  • Advanced organizational, coordinative and time management skills, with the ability to prioritize work effectively for self and others, meet tight deadlines and work well under pressure.
  • Excellent listening skills: ability to provide and receive professional, effective feedback.
  • Pleasant and courteous; able to work well both independently and cooperatively as part of a team and liaise effectively with a diverse range of internal and external stakeholders, at all levels of seniority.

Additional Requirements:    

  • Available for telephone interview week of May 9th and online video interview week of May 16th, 2022.
  • Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
  • Ability to work both onsite and remotely as required, abiding by organization health and safety policies.
  • Ability to provide 3 reasonably recent, qualified employment references immediately after Client interview.
  • Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities prior to assignment start.
  • Ability to complete a satisfactory Provincial Government security check, including a Fingerprint Check prior to assignment start. Please note that Marberg will reimburse for the cost of the Fingerprint Check upon your acceptance of Assignment Offer and submission of approved Expense Receipts.
  • Provision of certification of AODA and OHSA online training course completion prior to assignment start.
  • Provision of certification of full COVID-19 vaccination series prior to assignment start.
  • Additional satisfactory Background and/or Reference Checks and Technical Skills Evaluations, as required.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that Marberg Staffing only accepts applications through Indeed.caLinkedIn and marberg.com.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians.  Applications are encouraged from equity seeking groups including people of colour, Aboriginal people, individuals with disabilities, and people from the LGBTQ2S community.

Job ID: 1595

Location: Canada Ontario Toronto

Category: Administrative, Government

Salary: Competitive

Responsibilities



Qualifications

Number Of Positions 1

Pay Rate 25.54

Date Updated 05/05/2022

Status New

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