Administrative Assistant-Provincial Government Agency

Job #628
Job Type:  Temporary Assignment/Initial Term Jan 15-Mar 27 2020
Hours: Full Time, Regular Daytime Hours

Responsibilities

  • Provides administrative support services to a team
  • Produces documents for team including bulletins, meeting minutes, letters, policy and technical reports, charts, and presentations using software applications
  • Logs, scans and distributes internal memos and manages the flow of contracts requiring execution
  • Assists Executive Assistants in the coordination and compilation of packages for board meetings and monitors the content of materials for accuracy
  • Arranges in-person meetings, conferences, and teleconferences
  • Prepares meeting agendas and distributes related materials in a timely fashion
  • Acts as the point person for questions raised by team members and solicits the required information
  • Scans or photocopies incoming correspondence; reviews and prioritizes correspondence; prioritizes and redirects correspondence to appropriate staff using a “bring-forward” system
  • Identifies and recommends methods to improve administrative systems and business functions to maximize office efficiency and effectiveness
  • Conducts procurement activities for the office; verifies invoices in compliance with corporate procedures
  • Manages suppliers for the team; responsible for monitoring and reconciling third party contracts and invoices, reconciles p-card purchases

Qualifications:

  • Post secondary degree or diploma
  • Advanced MSOffice proficiency – Word, Excel, PowerPoint, Outlook, Adobe Acrobat
  • Experience with a file management system for shared digital files
  • Superior written and verbal communication skills
  • Excellent business writing skills; ability to draft memos, minutes, etc.
  • Meticulous attention to detail
  • Mature and professional approach to work; effectively manages own time; is accountable for deadlines and work deliverables
  • Excellent interpersonal skills and good judgement to interact with a wide range of external and internal stakeholders

Excellent introductory business administration position.  Easy access downtown Toronto location near TTC and GO.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Job ID: 628

Location: Canada Ontario Toronto

Category: Administrative, Government

Salary: Competitive

Responsibilities



Qualifications

Number Of Positions 1

Pay Rate 20.75

Date Updated 09/01/2020

Status New

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