Senior Administrative Assistant - Government <AA9>

Job Section: 
Public Service/Government
New jobs Filled
Job Description: 

Administrative Assistant required for a Provincial Government office in Downtown, Toronto. Coordinate administrative processes necessary to maintain effective information flow between the Director and the Management Team.  Liaises with ADM office to coordinate the timely distribution and quality control of documentation for briefing notes and submissions, such as publicity materials, letters, or new releases. Ensuring tracking and follow up correspondence, report requests.  Coordinating and scheduling meetings/briefings and arranging schedules and arranging physical/logistical requirements (e.g. travel arrangements, audiovisual equipment, catering services. Coordinating and processing confidential correspondence, as well as financial, personnel, organizational, and approvals documents for the Directors' Offices.  Facilitating the distribution of information, ensuring mail and electronic mail is screened and prioritized. Typing (keyboarding) and reviewing Directors' memoranda, documents, composing letters and reports utilizing computer programs and word processing software. Provides general human resource services. Maintaining and reconciling Purchasing Card for Directors' Offices. Coordinates with the IT Branch on information technology service requests, inventory, and technical support. Candidates with previous OPS experience is preferred. Must have strong calendar management skills. Work requires knowledge of office equipment (e.g. printer, photocopier and facsimile) to respond to requests by copying materials and transmitting correspondence. Must have advance proficiency in MS Office such as Word, Outlook, Excel and PowerPoint. Work requires written communication skills to compose Directors' correspondences (e.g. letters, information queries, agendas); to edit for correct infrastructure terminology, plus grammatical, spelling and typographical errors. Work requires oral communication skills to answer phone calls and provide general information or redirect inquiries from public or private sector sources. Those interested in this position please email 

Positions available: 
Date updated: 
Friday, January 12, 2018