Executive Assistant-Government Agency <AA3>

Job Section: 
Public Service/Government
New jobs Filled
Job Description: 

Seeking an Executive Assistant for a Provincial Government Agency.  Responsibilities will include managing the flow of information, documents, and activities for the Office. Will establish and maintain liaison with executives, internal and external clients. Identifies researches and ensures the availability of information for review by the Chief/VP. Coordinates, drafts and/or delegates response to correspondence and information requests.  Manages the  Chief’s/VP’s calendar, making arrangements for all meetings including determining priorities of appointment requests, booking meetings; preparing agendas, compiling and distributing materials. Will provide senior level secretarial support to Board/committees.  Writes, reviews and/or edits a variety of departments documents, briefing materials, meeting minutes, or articles and suggests changes in content/format; generates various documents, reports, and presentations. Prepares and monitors the office budget; checks/processes invoices, P-card purchases, expense claims and provides regular financial updates. Successful candidate must have completed of a post-secondary secretarial or administrative assistant program. Must have 5 years’ experience providing executive assistance and support to a senior management position. Knowledge of executive office protocols to manage a range of stakeholder relationships, projects and administration.  Must have previous experience in preparing and monitoring office budget and to process invoices, purchases and expense claims. Strong proficiency in MS Office such as Word, Excel, Outlook and PowePoint.  Knowledge of administrative service principles, methods, practices and file management systems. Experience working for the Health Care sector is an asset. Those interested in this position please email jobs@marberg.com 

Positions available: 
Date updated: 
Friday, January 12, 2018