Administrative Assistant - Government <AA9>

Job Section: 
Public Service/Government
New jobs Filled
Job Description: 

Administrative Assistant required providing executive support to a Director of a Provincial Government Agency. Provides executive support and coordinates time management activities such as scheduling/rescheduling appointments, speaking engagements, meetings with external groups, presentations. Will be making travel arrangements; coordinates agenda binders; and maintains and updated appointment books and Outlook Calendars. Facilitates communication and information flow/materials between the Director's Office and staff. Gathers and compiles highly sensitive and confidential information and prepares materials for Director to inform and support decision making, planning and other activities. Develops and maintains the paper and electronic filing and database management systems. Provides administrative support in preparation of human resource, financial, procurement and other forms and documents (e.g. processing invoices; preparing and processing expense claims; staffing/contract forms); maintaining office equipment, and arranging for servicing of same; ordering office supplies and arranging for facilities management services. Receives, logs and distributes all incoming correspondence, email messages, reports and publications. Produces a variety of documents from oral or written instructions. Candidate with previous OPS experience is preferred. Experience in database management systems and management of records. Advance proficiency in MS Office such as Outlook, Word, Excel and PowerPoint. Ability to work in a fast pace work environment. Strong organizational skill. Must have advance written and verbal communication skill. Excellent interpersonal skill to work with internal and external clients.  Those interested in this position please email

Positions available: 
Date updated: 
Thursday, January 4, 2018