Administrative Assistant-Government <AA9>

Job Section: 
Public Service/Government
New jobs Filled
Job Description: 

Administrative Assistant required for provincial government office. This position will provide secretarial and clerical support to a line manager or several managers and staff relating to the day-to-day internal operations of the unit. Will prepare and produce a range of materials including reports, forms, spreadsheets, presentations and general correspondence. Will organize and maintain meeting schedules, makes travel, meeting and conference arrangements, including physical and logistical arrangements; prepares agendas and information packages. Will set up and maintain hard copy and electronic filing system, preparing files, retrieving files, re-labeling and repairing worn files, records retention, responding to requests for information from files. Greets and directs visitors/callers; answering the phone, taking messages, determining nature of calls and responding to routine enquiries. Will log, date stamp, sort, distribute and re-directs all incoming mail and faxes; prepares packages for courier shipment. Maintains inventory of office supplies and equipment; arranges and follows up on equipment repairs and maintenance. Will provide financial reconciliation services, e.g., purchasing card, financial reports; provides salary & wage forecasts; monitors and tracks budget expenditures. Must have knowledge of general office procedures. Must have strong oral and written communication skills. Must have strong organizational skills to establish priorities, co-ordinate and carry out responsibilities and meet deadlines. Must have excellent proficiency in MS Office such as Word, Excel, Outlook. Easy access to the subway line. Those interested in this position please email

Positions available: 
Date updated: 
Wednesday, June 14, 2017