Administrative Assistant-Government <AA9>
Experienced Administrative Assistant required for a Provincial Government Agency. Responsibilities include composing confidential presentations, memos and letters with a very high level of accuracy using variety of software programs. Initiate, lead and support the development of Director and manager calendars. Scheduling of meetings, allocation of sufficient preparation time for meetings, recognizing and anticipating changes and conflicts of schedules, ensures Director’s attendance at priority meetings and events. Facilitate effective time management to ensure that the Director is prepared for all meetings and events. Independently responds to basic client enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process. Assist in developing and maintaining both manual and computerized filing systems. Proactively follow up on deadlines and commitments to or from the Director. Anticipate issues and initiate appropriate action to ensure the most effective and timely solution. Respond to telephone inquiries in a professional manner, answering and/or redirecting as appropriate and follow up to ensure resolution. Performs other duties as assigned. Ideal candidate must possess minimum of 5 years general office administrative experience with processes, methods, and techniques. Must possess knowledge and experience with MS SharePoint. Must be proficient with Microsoft Office Suite, advanced Microsoft Outlook skills. Must possess strong organizational skills and time management skills. Must possess strong attention to detail and the ability to handle sensitive and confidential information. Must be interpersonal savvy, being able to relate well with people throughout the organization, and the ability to build appropriate rapport and effective relationships. Knowledge of risk management and/or legal processes a definite asset. Those interested in this position please email firstname.lastname@example.org and put “Administrative Assistant-Government” in the subject line.